Organising your event at Jaarbeurs – How it works
How it works
Planning an international event comes with many decisions.
That’s why the process at Jaarbeurs is clear, structured and supportive. From your first inquiry to on‑site delivery.
Here you’ll find the key steps, so you know exactly what to expect.
Every event starts with a conversation.
You share the basics of your event:
- Type of event and preferred dates
- Estimated number of attendees
- Desired set‑up or venue combination
This first step helps quickly assess what fits — and what’s possible.
Based on your inquiry, you receive a tailored proposal.
This includes:
- Suggested venue combinations
- Capacity and layout options
- Clear pricing aligned with your event scope
How pricing works
Pricing is transparent and based on:
- Chosen spaces and set‑ups
- Duration of the event
- Required services and support
This gives you a clear overview early on — with room to adjust as your plans develop.
Seeing the venue brings everything together.
During a site visit — on location or virtually — you explore:
- The proposed spaces and combinations
- Walking distances and event flow
- Practical details that matter on event days
This step helps turn ideas into confident decisions.
Once everything is confirmed, the focus shifts to execution.
You’re supported throughout:
- One central point of contact
- Coordination of spaces, services and logistics
- Clear planning moments leading up to the event
On event days, the venue, teams and services work together to ensure smooth delivery — so you can focus on your programme and your audience.
Built to keep planning simple
The strength of our process lies in clarity:
- One venue, many combinations
- One team, clear communication
- One structured flow from inquiry to delivery
This reduces complexity, especially for international events.
