Event highlights

International Forum on Quality & Safety in Healthcare

Key requirements included

• Accommodating a large international audience
• Supporting a multi-day conference programme
• Creating opportunities for networking, learning and knowledge exchange
• Providing a venue that could combine plenary sessions, breakouts and exhibition space

Venue configuration

• Combined multiple venue types on one site
• Plenary sessions in conference facilities
• Parallel educational tracks and breakout sessions
• Exhibition and networking areas
• Catering and hospitality throughout the venue

Challenges solved

EARMA Conference (European Association of Research Managers & Administrators)

Key requirements included

• An international association congress
• A large multi-day programme
• Multiple parallel sessions
• Strong networking opportunities
• Easy accessibility for international delegates

Venue configuration

• Plenary sessions in the conference centre
• Multiple breakout rooms for parallel content tracks
• Networking and catering areas integrated into the delegate journey
• Exhibition and partner spaces supporting the programme
• Hotels and transport connections within walking distance

Challenges solved

• Accommodating a record number of delegates (largest edition ever, completely sold out)
• Managing a complex multi-track programme
• Supporting an international audience from 50+ countries

International Cancer Immunotherapy Conference (CICON25)

Key requirements included

• High-level scientific programme
• International medical audience
• Multiple educational sessions
• Networking opportunities for researchers and industry professionals

Venue configuration

• Conference centre for plenary and breakout sessions
• Dedicated networking spaces
• Areas for sponsors and supporting activities

Challenges solved

• Delivering a highly specialised programme
• Supporting international participants
• Creating opportunities for collaboration

Esri Connect

Key requirements included

• A strong plenary experience
• Multiple breakout sessions running in parallel
• Space for networking and partner engagement
• Smooth attendee flow throughout the programme

Venue configuration

• Plenary programme in the conference centre
• Multiple breakout rooms running simultaneously
• Networking and catering in connected foyer spaces
• Central location with easy access for attendees

Challenges solved

• Balancing inspiration and interaction
• Managing attendee flow
• Supporting a full-day programme
• A venue set-up that supported both scale and interaction

Future Green City

Key requirements included

• An international congress setting
• Multiple content tracks
• Space for networking and collaboration
• Strong alignment with sustainability ambitions

Venue configuration

• Conference centre for plenary sessions and breakouts
• Networking areas integrated into the programme
• Catering and hospitality aligned with event objectives

Challenges solved

• Supporting an international audience
• Creating space for knowledge exchange
• Aligning venue and event values on sustainability

Disney On Ice

Key requirements included

• Large visitor capacity
• Temporary ice-rink installation
• Complex production logistics
• Efficient audience management

Venue configuration

• Large exhibition hall transformed into a live entertainment arena
• Dedicated production and backstage areas
• Visitor facilities and hospitality integrated on site

Challenges solved

• Building a temporary ice arena
• Managing large visitor flows
• Supporting a touring production

Single Domain Antibodies Conference 2025

Key requirements included

• International scientific audience
• High-quality conference facilities
• Multiple sessions and presentations
• Opportunities for networking and collaboration

Venue configuration

• Plenary sessions in the conference centre
• Parallel scientific sessions
• Networking and meeting spaces for delegates and sponsors

Challenges solved

• Supporting a specialised scientific audience
• Managing a multi-track agenda
• Facilitating international collaboration

Health& ICT, Health& Food, Health& Facility and Health& HR trade fairs

Key requirements included

• Large-scale exhibition capacity
• High visitor throughput across multiple event days
• Content programme alongside the exhibition
• Efficient exhibitor logistics and visitor flow

Venue configuration

• Multiple connected exhibition halls
• Content theatres and presentation areas integrated into the exhibition floor
• Networking, catering and hospitality areas throughout the venue
• On-site conference and meeting facilities supporting side programmes

Challenges solved

• Managing large visitor volumes
• Combining content and exhibition
• Supporting exhibitors at scale

Winter Fair (Winter­spektakel)

Key requirements included

• Very high visitor capacity
• Flexible event space
• Multiple visitor experiences within one event
• Efficient arrival and departure management

Venue configuration

• Large exhibition halls transformed into themed visitor experiences
• Food, retail and entertainment zones
• Visitor facilities and hospitality integrated throughout the venue
• Central routing between event areas

Challenges solved

• Accommodating mass attendance
• Creating different experiences within one event
• Maintaining visitor comfort

IEEE International Ultrasonics Symposium (IUS)

Key requirements included

• Support an international scientific audience
• Multi-day conference programme
• Networking opportunities
• Professional conference environment with international accessibility

Venue configuration

• Conference centre for plenary presentations
• Multiple breakout and technical sessions
• Networking and hospitality areas
• Easy access to hotels and international transport connections

Challenges solved

• Supporting an international scientific community
• Managing a specialised programme
• Creating opportunities for collaboration