International travel & visas
Easy to reach from anywhere in Europe
Choosing the right location starts with accessibility.
Choosing the right location starts with accessibility. Utrecht sits at the heart of the European transport network so delegates can reach the city quickly and predictably from all major cities and international hubs. Everything is also close by when they arrive: Royal Dutch Jaarbeurs is next to Utrecht Central Station, the largest railway hub in the Netherlands, making international travel straightforward for organisers and participants alike.
Planning international travel for your event?
Our international team is happy to support you with practical guidance, travel information and planning insights — tailored to your event and audience.
Contact us today
Andrea, Jannemarije, Anke, Kelly, Corry
International travel checklist – FAQ for organisers
Utrecht’s accessibility is one of the reasons many international organisers choose the city.
Short travel distances, reliable connections and a compact layout reduce friction for you and your delegates, generating a calm and professional start to every event. Use this checklist to support your delegates and streamline event planning.
This depends on their nationality and length of stay. The Netherlands is part of the Schengen Area. Many nationalities can enter visa‑free for short stays, while others need a short‑stay Schengen visa (up to 90 days within 180 days).
As an organiser, it helps to:
- Check visa requirements early for your main participant groups
- Share official links and guidance in your event communications
- Allow enough lead time for visa applications, if needed
For accurate, country‑specific information, attendees should always check the official Dutch government website.
Netherlands Worldwide – Visa requirements »Most international attendees arrive at Amsterdam’s Schiphol Airport, one of Europe’s main international hubs.
From Schiphol:
- Trains to Utrecht depart frequently
- Travel time is around 30 minutes
- No transfers required
Attendees arrive directly at Utrecht Central Station, right next to Jaarbeurs.
Yes. Utrecht Central Station is a key international rail hub with direct connections across Europe. Direct or high‑speed train connections link Utrecht to cities such as London, Paris, Brussels and Berlin. For many European delegates, train travel is a fast, comfortable and sustainable option.
Jaarbeurs is located right next to the station.
Attendees can:
- Walk to the venue within minutes
- Follow clear wayfinding signs
- Avoid taxis, shuttles or additional transport
This makes arrival and departure simple, even for first‑time visitors.
Utrecht is a compact and walkable city.
Most hotels, restaurants and venues are:
- Within walking distance
- Or easily reached by train, tram or bus
Public transport is frequent, reliable and easy to use, keeping travel simple throughout their stay.
Very. Utrecht’s central location, frequent train connections and compact layout make it easy to manage:
- Peak arrival and departure moments
- Multi‑day events with large delegate volumes
- Mixed audiences travelling from different countries
This reduces pressure on logistics and planning.
Clear travel information helps reduce questions and uncertainty. We recommend sharing:
- Arrival airport and train routes
- Directions to the venue from the station
- Local transport options
- Visa and entry guidance where relevant
Our team can help you clearly structure this information for your audience.
Yes.
We support international organisers with:
- Practical travel guidance
- Clear explanations for delegate communications
- Advice on arrival flows and accessibility
This helps you plan with confidence and communicate clearly with your participants.