Professional Conference Organiser

Built for complex international congresses

As a professional conference organiser your role is to manage complex programmes, tight timelines and high expectations.

Royal Dutch Jaarbeurs supports international, multi‑day and multi‑track congresses with flexible spaces, proven technical set‑ups and a team that is experienced in high‑stakes delivery — leaving you to focus on content, speakers and delegates.

Flexible spaces, designed for parallel programmes

As your congress shifts between plenary sessions, breakouts and exhibitions, the venue must support all formats at the same time. Conference spaces, session rooms and exhibition halls are all connected on one site at Jaarbeurs, allowing you to run multiple tracks in parallel and scale your event smoothly throughout the day.

Technical reliability you can depend on

International congresses require technical certainty — on site and online.

From live streaming and recording to interpretation booths and interactive formats

Audiovisual systems are tested, prepared and ready to use so you can be sure that microphones and screens will always work and your connections are stable

For more advanced productions, our partner Heuvelman Sound & Vision provides services and equipment that can further elevate your event

Proven experience with international congresses

PCOs choose Royal Dutch Jaarbeurs for congresses where complexity and compliance matter.

Operational reliability & partnership mindset

A dedicated account and event manager helps you through the entire process — from initial briefing to delegate departure. Planning remains clear, risks are controlled and operations are aligned, allowing you to deliver your congress with complete confidence.

Easy access for international delegates

Jaarbeurs is located next to Utrecht’s central rail station while Schiphol Airport is just 30 minutes away by train. With lots of hotels within walking distance of the venue, travel arrangements are predictable and logistics simple. This applies especially to multi‑day, international congresses.

Compliance‑ready for regulatory congresses

Jaarbeurs regularly hosts congresses in regulatory and research‑driven sectors. Clear procedures, controlled access and documented workflows support secure data handling, delegate privacy and sector‑specific requirements — without adding planning complexity.

Ready to see how this fits your event?

Explore layouts, combinations and next steps with our team.

Contact our team

Kelly, Jannemarije, Corry

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Kelly Corry Jannemarije international team Jaarbeurs